Privacy Policy
Information about the collection of personal data on this website
This document informs you about:
Which personal data Hotseat Studios collects, processes, and uses on this website,
The purposes for which this is done, and
How you can object to certain collections, processing, or use of your personal data.
1. General notes and mandatory information
When you use this website, various personal data may be collected. Personal data is data with which you can be personally identified. First, we try to collect as little data as possible. When we do, we do it in a way that treats your data sensitively and carefully.
2. Collection and storage of personal data and the nature and purpose of their use
2.1 Provision of the website and creation of log files
I. Description and scope of data processing
Each time you visit our website, our system automatically collects data and information from the computer system of the calling computer. The following data is collected:
Information about the browser type and version used
The operating system of your computer
The Internet service provider you use
The IP address of your computer
Date and time of access
Websites from which you came to our website ("referrer")
Websites that are accessed by your system via our website
This data is temporarily stored in the log files of our system. A storage of this data together with other personal data does not take place.
II. Legal basis for data processing
The legal basis for the temporary storage of the data and the log files is Art. 6 para. 1 lit. f DSGVO.
III. Purpose of data processing
The temporary storage of the IP address by the system is necessary to enable the delivery of the website to your computer. For this purpose, the IP address of your computer must remain stored for the duration of the session. The storage in log files takes place in order to ensure:
Ensuring a smooth connection of the website,
Ensuring a comfortable use of our website,
The evaluation of system security and stability, and
For other administrative purposes.
IV. Duration of storage
The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected.
In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.
In the case of storage of the IP address in log files, this is the case after 7 days at the latest.
V. Possibility of objection and elimination
The collection of data for the provision of the website and the storage of the data in log files is mandatory for the operation of the website. Consequently, there is no possibility to object.
2.2 Statistical analyses
Google Analytics
I. Description and scope of data processing
On our website, we use the analysis tracking tool Google Analytics. This is an analysis software that allows us to perform analyses and, with the help of```markdownthe reports we receive from Google Analytics, try to understand your behavior as a user and to better support you in navigating our offers and services pages. In addition, they enable us to record your navigation on our offers and services pages and thus to tailor our services and offers to your needs. If you have consented to the use of Google Analytics at the beginning of your visit to our website, data about your usage behavior on our website will be collected. For example, when you click on a link, this action is stored in a cookie and sent to Google Analytics. Each time you visit our website, our system automatically collects data and information from the computer system of the calling device (e.g., computer or smartphone).
We use Google Analytics with the anonymization function. This anonymization function shortens your IP address by two bytes, so that an assignment to you or to the Internet connection you are using is impossible.
II. Legal basis for data processing
The legal basis for the processing of the data is your consent according to Art. 6 para. 1 lit. a DSGVO. The consent is given via a popup when you visit the website for the first time.
III. Purpose of data processing
The purpose is to analyze and optimize our Internet presence.
IV. Duration of storage
The data will be deleted after 26 months at the latest.
V. Possibility of objection and elimination
We do not collect any data without your consent. You can revoke your consent at any time. Of course, you can also exercise all your rights mentioned below with regard to data processing at any time.
Hotjar
I. Description and scope of data processing
Hotjar is a tool for analyzing your user behavior on this website. With Hotjar, we can record your mouse and scroll movements and clicks, among other things. Hotjar can also determine how long you have remained with the mouse pointer on a certain place. From this information, Hotjar creates so-called heat maps, which can be used to determine which website areas are viewed preferentially by the website visitor.
II. Legal basis for data processing
The legal basis for the processing of data is your consent according to Art. 6 para. 1 lit. a DSGVO. The consent is given via a popup when you visit the website for the first time.
III. Purpose of data processing
The purpose is to analyze and optimize our Internet presence.
IV. Duration of storage
The data will be deleted after 12 months.
V. Possibility of objection and elimination
We do not collect any data without your consent. You can revoke your consent at any time. Of course, you can also exercise all your rights mentioned below with regard to data processing at any time.
II. Legal basis for data processing
We process your personal data for the fulfillment of our contractual or pre-contractual obligations (based on Art. 6 para. 1 lit. b. DSGVO) or - if applicable - for the purposes of the employment relationship with you (§ 26 BDSG). The use of Greenhouse is based on the aforementioned legal bases or on your consent according to Art. 6 para. 1 lit. a. DSGVO. The consent is obtained in the context of submitting your application.
For the use of pixel technology, the processing is based on legitimate interest according to Art. 6 (1) lit. f DSGVO in order to monitor and resolve problems with the deliverability of messages.
III. Purpose of data processing
The collection of your data is solely for the purpose of carrying out the application process for a specific position. The date and time of the application are collected solely for the purpose of documenting the receipt of your application.
IV. Duration of storage
The data will be automatically deleted six months after the end of your application process.
V. Possibility of objection and elimination
You can revoke your consent to the storage and processing of data and its use in the context of an application process with us at any time.
If you revoke the storage and processing with immediate effect, you automatically leave the application process. Otherwise, by revoking your consent to the storage of your data at the end of the application process, you can shorten the storage period according to 2.3 IV.
2.3 Newsletter
I. Description and scope of data processing
On our website, there is the possibility to subscribe to free newsletters. When registering for the newsletter, the email address and, if applicable, additional data such as name, company, and position will be transmitted to our newsletter service ActiveCampaign and stored there. For the processing of the data, your consent is obtained during the registration process and reference is made to this privacy policy. To document the```markdownconsent, the date and time of registration will be stored. The data will be used exclusively for sending the newsletter.
When you register for the e-mail newsletter, your IP address and the date of registration are stored. This storage serves as proof in the event that a third party misuses an e-mail address and registers to receive the newsletter without the knowledge of the authorized person.
You can revoke your consent to the storage of the data, the e-mail address, and their use for sending the e-mail newsletter at any time. The revocation can be done via a link in the email newsletter itself or by sending a message to the contact option below.
The newsletter software allows statistical surveys on newsletter opening and link click behavior. For technical reasons, this information can be assigned to individual newsletter recipients. The evaluations are used to identify the reading habits of users and the corresponding adaptation of the content to the interests of our users.
II. Legal basis for data processing
The legal basis for the processing of the data is your consent according to Art. 6 para. 1 lit. a DSGVO.
III. Purpose of data processing
The collection of your email address and related information is used to deliver the newsletter and to optimize its creation and delivery. The date and time of registration are collected solely for the purpose of documenting the registration for the newsletter.
IV. Duration of storage
The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. E-mail address, associated information, and registration time are therefore stored as long as the subscription to the newsletter exists.
V. Possibility of objection and elimination
You can cancel your subscription to the newsletter at any time. For this purpose, you will find a corresponding link in each newsletter and in the confirmation email. This also allows you to revoke your consent to the storage of personal data collected during the registration process.
2.4 Contact possibility via chat
I. Description and scope of data processing
To help you as quickly as possible with any questions, we use the chat service Intercom.
Upon consent and use of the chat function of Intercom, the following data will be transmitted to Intercom's servers:
Content of all sent and received chat messages
Context information (e.g. page where the chat was used)
IP address
Optional: e-mail address of the user (if provided by the user via chat function)
II. Legal basis for data processing
The legal basis for the processing of the data is your consent according to Art. 6 para. 1 lit. a DSGVO.
III. Purpose of data processing
The purpose of this processing is to ensure the communication recorded by you.
IV. Duration of storage
The personal data will be kept for as long as it is required to fulfill the purpose of processing. The data will be deleted as soon as they are no longer required to achieve the purpose.
V. Possibility of objection and elimination
We do not collect any data without your consent. You can revoke your consent at any time. Of course, you can also exercise all your rights mentioned below with regard to data processing at any time.
2.5 Webinar
I. Description and scope of data processing
If you participate in our free webinars, the information you provide in the registration form, including the contact details you enter there, will be stored for the purpose of processing your request.
For hosting and providing the webinar we use Demio. For data storage and management (customer relationship management), we use ActiveCampaign.
II. Legal basis for data processing
The legal basis for the processing of the data is your consent according to Art. 6 Para. 1```markdownlit. a DSGVO. The consent is given by your registration for the webinar.
III. Purpose of data processing
The purpose of this processing is to enable your participation in our webinars and to provide you with further information on the topics covered in the webinar.
IV. Duration of storage
The personal data will be kept for as long as it is required to fulfill the purpose of processing. The data will be deleted as soon as they are no longer required to achieve the purpose.
V. Possibility of objection and elimination
We do not collect any data without your consent. You can revoke your consent at any time. Of course, you can also exercise all your rights mentioned below with regard to data processing at any time.
2.6 External media
I. Description and scope of data processing
On this website, the service "YouTube" is used to embed videos into the page. The operator of the software required for this is Google Ireland Limited Google Building Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland.
The integration of YouTube content takes place in "extended data protection mode". This ensures that YouTube does not initially save any cookies on your device (computer or smartphone). When you click on the video, your IP address is transmitted to YouTube, which tells YouTube that you have watched the video. If you are logged in to YouTube, this information is also assigned to your user account. This can be prevented by logging out of YouTube before viewing the video. Accordingly, the following data can be collected and processed via YouTube:
IP address
Referrer URL
Device Information
Viewed videos
II. Legal basis for data processing
The legal basis for the processing of the data is your consent according to Art. 6 para. 1 lit. a DSGVO.
In the context of processing via YouTube, data may be transferred to the USA. In addition to your consent, the transfer is secured by so-called standard contractual clauses, which ensure that the processing of personal data is subject to a level of security that complies with the GDPR.
III. Purpose of data processing
The purpose of this processing is to enable you to watch videos.
IV. Duration of storage
The personal data will be kept for as long as it is required to fulfill the purpose of processing. The data will be deleted as soon as they are no longer required to achieve the purpose.
V. Possibility of objection and elimination
We do not collect any data without your consent. You can revoke your consent at any time. Of course, you can also exercise all your rights mentioned below with regard to data processing at any time.
2.7 Content for advertising and marketing purposes
Google Ads
I. Description and scope of data processing
Google Ads enables us to display advertisements in the Google search engine or on third-party websites if you as a user enter certain search terms on Google (keyword targeting). Furthermore, targeted advertisements can be played on the basis of user data available at Google (e.g. location data and interests) (target group targeting). As the website operator, we can evaluate this data quantitatively by analyzing, for example, which search terms led to the display of our ads and how many ads resulted in corresponding clicks.
II. Legal basis for data processing
The legal basis for the processing of the data is your consent according to Art. 6 para. 1 lit. a DSGVO.
III. Purpose of data processing
The purpose of this processing is to enable us to carry out advertising measures.
IV. Duration of storage
The personal data will be kept for as long as it is required to fulfill the purpose of processing. The data will be deleted as soon as they are no longer required to achieve the purpose.
V. Possibility of objection and elimination
We do not collect any data without your consent. You can revoke your consent at any time.
Meta Ads
I. Description and scope of data processing
Meta Ads enables us to display advertisements on the platforms of the Meta Group (Facebook, Facebook Messenger and Instagram) through targeted advertisements based on the user data available at Meta (e.g. location data and interests) (target group targeting). As the website operator, we can evaluate this data quantitatively, for example by analyzing which ads have led to corresponding clicks.
II. Legal basis for data processing
The legal basis for the processing of the data is your consent according to Art. 6 para. 1 lit. a DSGVO.
III. Purpose of data processing
The purpose of this processing is to enable us to carry out advertising measures.
IV. Duration of storage
The personal data will be kept for as long as it is required to fulfill the purpose of processing. The data will be deleted as soon as they are no longer required to achieve the purpose.
V. Possibility of objection and elimination
We do not collect any data without your consent. You can revoke your consent at any time.
Microsoft Advertising
I. Description and scope of data processing
Microsoft Advertising enables us to display advertisements in the Bing search engine or on third-party websites if you as a user enter certain search terms on Bing (keyword targeting). Furthermore, targeted advertisements can be played on the basis of user data available at Bing (e.g. location data and interests) (target group targeting). As the website operator, we can evaluate this data quantitatively by analyzing, for example, which search terms led to the display of our ads and how many ads resulted in corresponding clicks.
II. Legal basis for data processing
The legal basis for the processing of the data is your consent according to Art. 6 para. 1 lit. a DSGVO.
III. Purpose of data processing
The purpose of this processing is to enable us to carry out advertising measures.
IV. Duration of storage
The personal data will be kept for as long as it is required to fulfill the purpose of processing```markdown. The data will be deleted as soon as they are no longer required to achieve the purpose.
V. Possibility of objection and elimination
We do not collect any data without your consent. You can revoke your consent at any time. Of course, you can also exercise all your rights mentioned below with regard to data processing at any time.
3. Disclosure of Data and Processors
We only commission data processing to external service providers who support us with certain services based on an order processing agreement.
The following service providers may have full or partial access to your personal data:
Google - For various functions as described in this Privacy Policy or our Cookie Policy, we use the services of Google Ireland Limited, Google Building Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland. Privacy Policy
Greenhouse - To manage our applicants and our recruiting process, we use the services of Greenhouse Software, Inc 18 West 18th Street, 11th Fl., New York, New York 10011, USA. Privacy Policy
Hotjar - We use Hotjar to analyze your usage behavior on this website. The provider is Hotjar Ltd, Level 2, St Julians Business Centre, 3, Elia Zammit Street, St Julians STJ 1000, Malta, Europe. Privacy Policy
Meta - For various functions as described in this Privacy Policy or our Cookie Policy, we use the services of Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. Privacy Policy
Microsoft - For various functions as described in this Privacy Policy or our Cookie Policy, we use the services of Microsoft Corporation, One Microsoft Way Redmond, WA 98052-6399 USA. Privacy Policy
High Level Inc - We host our website with High Level & LeadConnector, 400 North Saint Paul St. Suite 920, Dallas, Texas 75201
4. Rights of Data Subjects
If your personal data is being processed by us, you are a"data subject" as defined in the GDPR and you have the following rights in relation to us:
4.1 Right to Information
You can request confirmation from us as to whether personal data concerning you is being processed by us. If such processing is taking place, you can request information from us about the following:
The purposes for which the personal data is being processed;
The categories of personal data which are being processed;
The recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
The planned duration of the storage of the personal data relating to you or, if specific information on this is not possible, criteria for determining the storage duration;
The existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by us, or a right to object to such processing;
The existence of a right to lodge a complaint with a supervisory authority;
Any available information on the origin of the data if the personal data was not collected from you;
The existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the GDPR and, at least in these cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for you.You also have the right to request information about whether the personal data concerning you is transferred to a third country or to an international organization. In this context, you can request to be informed about the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.
4.2 Right to Rectification
You have a right to rectification and/or completion if the processed personal data concerning you is inaccurate or incomplete. We must carry out the rectification without undue delay.
4.3 Right to Restriction of Processing
You can request the restriction of the processing of your personal data under the following conditions:
If you contest the accuracy of your personal data for a period that enables us to verify its accuracy;
The processing is unlawful and you oppose the erasure of the personal data, requesting instead the restriction of its use;
We no longer need the personal data for the purposes of processing, but you require it for the establishment, exercise, or defense of legal claims; or
You have objected to the processing pursuant to Art. 21(1) GDPR and it is not yet clear whether our legitimate grounds override yours.If the processing of your personal data has been restricted, this data, aside from being stored, may only be processed with your consent or for the establishment, exercise or defense of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of important public interest of the Union or a Member State. If the processing has been restricted in accordance with the above conditions, we will inform you before the restriction is lifted.
4.4 Right to Erasure
a) Obligation to Erase
You can request that we delete the personal data concerning you without undue delay. We are obliged to erase this data without undue delay under one of the following circumstances:
The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed.
You withdraw your consent on which the processing was based according to Art. 6(1)(a) or Art. 9(2)(a) GDPR, and there is no other legal ground for the processing.
You object to the processing according to Art. 21(1) GDPR, and there are no overriding legitimate grounds for the processing, or you object to the processing according to Art.21(2) GDPR.
The personal data concerning you has been processed unlawfully.
The erasure of the personal data concerning you is necessary for compliance with a legal obligation under Union or Member State law to which we are subject.
The personal data concerning you was collected in relation to information society services offered pursuant to Art. 8(1) GDPR.b) Information to Third PartiesIf we have made the personal data concerning you public and are obliged to erase it pursuant to Article 17(1) of the GDPR, we will, taking into account available technology and implementation costs, take reasonable steps, including technical measures, to inform data controllers that process the personal data that you, as the data subject, have requested the erasure of any links to, or copies or replications of, this personal data.c) ExceptionsThe right to erasure does not apply insofar as the processing is necessary:
To exercise the right to freedom of expression and information;
For compliance with a legal obligation requiring processing under Union or Member State law to which we are subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in us;
For reasons of public interest in the area of public health pursuant to Art. 9(2)(h) and (i) and Art. 9(3) GDPR;
For archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes pursuant to Article 89(1) of the GDPR, insofar as the right referred to in section a) is likely to make it impossible or seriously impair the achievement of the objectives of this processing, or
For the establishment, exercise or defense of legal claims.
4.5 Right to Notification
If you have asserted the right to rectification, erasure, or restriction of processing against us, we are obliged to notify all recipients to whom the personal data concerning you has been disclosed of this rectification, erasure of the data, or restriction of processing, unless this proves impossible or involves disproportionate effort. You have the right to be informed about these recipients.
4.6 Right to Data Portability
You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from us, provided that the processing is based on consent pursuant to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR or on a contract pursuant to Art. 6(1)(b) GDPR, and the processing is carried out by automated means. In exercising this right, you also have the right to have your personal data transmitted directly from us to another controller, where technically feasible. This must not adversely affect the rights and freedoms of others. The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.
4.7 Right to Object
You have the right to object, on grounds relating to your particular situation, at any time to the processing of personal data concerning you which is based on Art. 6(1)(e) or (f) GDPR. We will then no longer process the personal data concerning you unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defense of legal claims.
If the personal data concerning you is processed for direct marketing purposes, you have the right to object at any time tothe processing of personal data concerning you for such marketing; this also applies to profiling, insofar as it is associated with such direct marketing. If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.
In the context of the use of information society services, notwithstanding Directive 2002/58/EC, you may exercise your right to object by means of automated procedures that use technical specifications.
4.8 Right to Revoke Consent Under Data Protection Law
You have the right to revoke your consent to the processing of personal data at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.
5. changes to this privacy policy
We reserve the right to adapt this data protection declaration so that it always complies with the current legal requirements or in order to implement changes to our services in the data protection declaration, e.g. when introducing new services. The new privacy policy will then apply to your next visit.